Assistant Client Manager

No longer accepting applications

Come work with us!

The role of Assistant Client Manager is to work with independent artists and groups, local councils, and organisations whose projects are auspiced by Auspicious Arts Projects Inc.

Of critical importance is the need to provide support and encouragement to the artists being auspiced to ensure that the projects achieve their creative potential and financial targets. 

This involves: 

• Explaining to prospective clients how the auspice process works.

• Assisting artists prepare project budgets.

• Advising clients on available funding and grants.

• Assist in the preparation of funding submissions.

• Liaising with funding bodies, suppliers and project partners.

• Managing project income and expenditure by monitoring spending against budget.

• Issuing invoices on behalf of clients and chasing up outstanding invoices.

• Entering data into the accounting system.

• Preparing financial reports for clients.

• Preparing financial acquittals for funding bodies.

• Managing Workcover claims.

• Managing insurance policies and claims.

• Managing payroll.

• Managing records to ensure that all information is readily accessible.

Key Selection Criteria

• Experience working within a not-for-profit arts or cultural organisation

• Financial administration and the management of project budgets

• Project management

• Experience in HR systems, e.g. Contracts, Workcover, Superannuation, PAYG Tax

• Solid level of competency in Microsoft Word and Excel, databases and accounting software

• Strong communication (including written) and interpersonal skills.

Please note that the above criteria are highly desired, but you are not expected to be an expert in all areas. These are skills you will gain through working in this role.

Conditions of Employment:

Salary

• $53,614 per annum full time - 0.8 EFT pro rata amount is $42,891, or $1650 per fortnight

• Hours can be worked over eight to ten days a fortnight, as agreed upon

• Payroll week is Monday to Sunday, paid fortnightly by bank transfer on Tuesday of Week 2

• Superannuation is 9.5% into the fund of your choice

Trial Period & Staff Reviews

• There is a three month trial period.

• We do not undertake annual staff reviews. If issues or feedback is required or requested it will be provided at that time or whenever it is appropriate.

Period of Employment

• Commencing November/December 2019

• Four weeks' notice is required prior to departure if you have worked for longer than 12 months. For periods less than 12 months the FWA pro-rata arrangement applies.

Leave

• Four weeks annual leave per annum pro rata

• Members of staff are required to take a minimum of two weeks leave annually and not accrue more than six weeks annual leave.

• The office closes for around two weeks during the Christmas/New Year period

• Ten days personal leave per annum - non cumulative

• Maternity Leave - 12 months leave without pay

• Long service leave - 6 weeks after 7 years

• Compassionate leave - by negotiation with the employer

• Leave without pay - by negotiation with the employer

• Study Leave – If you are studying a course approved by management you are able to take some of your personal leave entitlement (10 days) as study leave. This must be arranged with management in advance.

• All leave and entitlements are governed by those mandated by Fair Work Australia. In the event that any of these conditions do not match those either now or in the future then the Fair Work Australia conditions will be the ones that apply.

Smoking

• We are a non-smoking workplace

Hours of Work

• 9.00am to 5.00pm

• Lunchbreak 30 minutes

• Hours of work can be flexible depending on your needs and the client's needs

• You will not be requested to work beyond normal working hours but if you choose to then time-in-lieu will be taken as compensation. Alternatively a staff member may request to be paid overtime at time and a half.

• Any time-in-lieu or overtime must be approved in advance with the employer.

• Currently based at 117 Sturt Street Southbank Vic 3006, next to the Malthouse, with plans to relocate to the Collingwood Arts Precinct at the start of 2020.

Applications Close: 12am midnight, Thursday 7 November
Interviews: Mid November 2019

To Apply: Email your resumé, a brief cover letter, and a separate document addressing the Key Selection Criteria to info@auspicious.com.au

Auspicious Arts Projects is an inclusive workplace that embraces diversity in all its forms. Applications from diverse backgrounds are welcome.